Automatic
Information Service
Hours can be spent answering the simplest of queries.
Ciphr Net enables employees to have easy access to
selected HR information, such as how much holiday they
have left, what vacancies are available, without having
to take up your valuable time. As your HR web site you
can deploy all employment related information such as
staff handbooks and newsletters and save yourself from
repeatedly being asked the same question.
DIY Information updates
Ciphr Net helps to ease some of the administrative
burden in HR by enabling employees to perform some
update functions for themselves. This includes amending
all kinds of straightforward personal details, such as
notifying change of address or emergency contact, adding
qualifications or requesting leave of absence.
Custom data fields that have been configured on Ciphr
People can be made available to employees also;
extending the range of information available to view,
enter or edit.
Line Management can also access the system to input
information, employee development needs for example, or
optionally view published reports such as department
absence analysis. The process of conducting performance
reviews can be carried out quickly, easily and without
the need for a continuous flow of paper based
information, and salary modelling and proposals can be
carried out ready for update into Ciphr People.
These simple changes can have an enormous impact on the
time HR personnel have to concentrate on more
business-critical tasks.
Training Co-ordination
Training is another core function that can take up a
great deal of HR staff time. When teamed up with Ciphr
People, Ciphr Net can help monitor training needs
amongst staff and record training completed.
On-Line Applications
Publication of vacancies held in Ciphr Recruitment makes
for easy employee access and application. Advertising
copy and other vacancy related information can be
published via Ciphr Net and the applicant information
goes directly into Ciphr Recruitment.
Safe and Sound
Of course, careful checking and security procedures are
built into the heart of Ciphr Net to ensure privacy and
accuracy are never jeopardised. For instance, you can
specify particular information categories, such as
absence requests, that must be validated by authorised
staff before they are accepted by the system and put
into action.
Access privileges can be made at the set-up stage, page
by page, so that you can individually determine the
access level each employee has. For example, some may
have view-only access to a particular page, while others
are also able to update information.
The system also includes automated e-mail notification
for management. Requests that require senior approval
can be directed through for verification before they are
accepted onto the system and the results automatically
fed back via e-mail to the employee.
A particular manager’s authorisation responsibilities
can also be automatically forwarded on to a designated
colleague to cover times when the usual manager is away
or unavailable.
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